Issued By: Economic Development and Finance Alliance (EDFA) of Tuscarawas County
Property Address: 303 Oxford St, Dover, OH 44622
Project Area: Section 7
Total Square Footage: approx. 19709 SQFT
NOTICE REGARDING STANDARDIZED ROOF SECTION IDENTIFICATION FOR THE REEVES MILL FACILITY
The Economic Development Finance Alliance (EDFA) has definitively assigned numbered sections for the entirety of the roof area.
The purpose of this standardization is to ensure absolute consistency across all phases of the repair project, including general site referencing, scope of work proposals, competitive bidding processes, and subsequent invoicing with assigned Purchase Order Numbers.
Effective immediately, please note the following:
Disregard Previous Systems: Any prior internal section references, ad-hoc numbering schemes, or informal descriptions previously utilized by contractors or subcontractors regarding this facility’s roof will be disregarded by the EDFA.
Mandatory Use of EDFA Map: Moving forward, all documentation, communications, bids, and requests for payment referencing sections of the roof must exclusively utilize the EDFA-assigned map and section numbering identifiers provided within the Request for Proposals (RFP) package.
Failure to adhere to this standardized numbering convention in submitted documentation may result in delays in review, processing, or the potential rejection of proposals and invoices.
1. Project Overview
This project involves the preparation of the existing roofing system and the installation of a new 60 mil TPO membrane roof system for Section 7. All work must comply strictly with the manufacturer's installation specifications and OSHA safety standards.
2. Scope of Work
A. Removal and Preparation
Remove existing membrane down to the existing BUR Vapor Barrier.
Remove all existing wall flashings to prepare for the new system.
Collect and properly dispose of all project-generated debris off-site.
Contingency Work:
Replacement of deteriorated or damaged wood decking (provide unit rate per square foot).
Replacement of deteriorated wood nailers (provide unit rate per lineal foot).
B. Insulation Installation
Mechanically fasten one (1) layer of 1.5" Johns Manville ENRGY 3® Polyisocyanurate (or equivalent) rigid roof insulation.
Insulation must be secured following the manufacturer's specific fastening patterns and guidelines.
C. Membrane Installation
Field: Install a mechanically attached 60 mil TPO membrane system directly over the new insulation.
Walls: Install fully adhered 60 mil TPO membrane on all walls.
All membrane work must adhere to the manufacturer's specifications and guidelines.
D. Metal Components and Accessories
Flashings: Install new counter flashing at all applicable wall and curb terminations.
Drainage: Furnish and install new gutters and downspouts.
Perimeters: Furnish and install new edge metal along all roof perimeters.
Penetrations: Install pre-manufactured TPO pipe boots and molded corners at all applicable penetrations.
3. Project Requirements and Provisions
Safety: All work must adhere to OSHA safety standards, including the mandatory use of safety lines and required protective equipment.
Insurance: The contractor must carry full liability insurance and workers' compensation coverage throughout the duration of the project.
Property Insurance: Fire and windstorm insurance during construction is the responsibility of the building owner.
Site Maintenance: The jobsite must be maintained in a clean and orderly condition throughout the project.
Utilities: Electrical access necessary for construction activities will be provided by the customer.
Tax Status: The Economic Development Finance Alliance is a political subdivision with a sales tax exemption. This is project is bid as Tax Exempt.
Deadline: All responses to this request should be submitted by 2:00 pm on Friday, February 27, 2025.
4. Completion and Warranty
Final Inspection: A detailed final inspection will be performed upon project completion, with full documentation provided to the building owner.
Warranty: Labor & Material Warranty must be issued upon completion and acceptance of the installation.
Instructions for Proposal Submittal
To ensure a fair and consistent evaluation process, all bidders must adhere to the following instructions when submitting their proposals for the Section 7 Roof Replacement project located at 303 Oxford St, Dover, OH 44622.
Submission Process
There are two acceptable options available to submit for this project, you can choose to utilize our website: https://www.tuscedc.com/rfps/section-7 or you can download our RFP and respond via email.
Digital Submission Instructions:
Fill out the submission form at the bottom, including uploading additional materials
Email Submission Instructions:
Fill out the submission form, gather additional materials requested
Email PDF copy submission form and additional materials to jcshively@tuscedc.com, and CC: makridge@tuscedc.com
1. Roof Bid Submission Form
All bidders must utilize the provided Roof Bid Submission Form to ensure uniform comparison of base pricing and contingency rates. You can comply with this by completing it and emailing it or you can fill out the form provided on our website.
Base Bid: Provide a single lump-sum price for the total 19,709 SQFT area. This must be bid as Tax Exempt.
Unit Pricing: You are required to provide specific unit rates for wood decking and wood nailers to be used if structural deficiencies are identified during the removal of the existing membrane.
Certificate of Liability Insurance and Workers' Compensation coverage.
Manufacturer certification for TPO installations.
East Central Ohio Building Authority (ECOBA) fees and approval are required and should be included as part of this bid.
2. Visual Materials and Project Narratives
Technical Narrative: Include a detailed description of your execution plan, confirming that all work will be performed according to product installation specifications.
Visuals: Bidders are encouraged to include any supplementary photos, diagrams, or technical drawings that illustrate their proposed staging area or specific detailing for wall and curb terminations.
Safety & Warranty: Provide a written narrative confirming compliance with OSHA safety standards and acknowledgment of the requirement to provide a Labor & Material Warranty.
Project Summary Reference
For the purposes of your proposal, please note the current site overview:
Location: 303 Oxford St, Dover, OH 44622.
Building Section: Section 7.
System Size: approximately 19,709 Square Feet.
Current Grade: C (Fair Condition).
